Job Detail
Position: Executive Assistant Category: Admin
City: Dallas State : TX
Branch Name: Dallas/Richardson Dress Code: Professional
Branch Phone: (214) 217-6888 Job ID: 8549
Pay Information: $24.0300 - $27.00 Order Type: TP
Description

Our client is one of Dallas’ premier Real Estate management and consulting firms. With a rich history dating back over 30 years, our client’s name has become synonymous with quality, exceptional service and professionalism. As our client continues to grow and expand, they have seeking a Top-Shelf Professional Executive Assistant to support the President/CEO, Vice President and Director of Business Development. The Executive Assistant will be the right hand to these two senior leaders and will support the organization's mission, vision, and values by exhibiting the following qualities – commitment to excellence and competence, collaboration, innovation, respect, accountability and ownership.

The selected candidate must exhibit a track record of success and demonstrate the following soft skills and technical abilities:
• Detail oriented and highly organized
• Ability to multi-task and prioritize your schedule as well as the chaotic schedule of a busy C and V-level executive
• Someone that has the ability to adapt and be flexible as priorities change and flex throughout the day and week
• Written and verbal communication skills that are beyond reproach
• Ability to comfortably interact with individuals throughout a corporation’s hierarchy from support personnel to President and CEO
• An eye for detail understanding, reading and interpreting professional service contracts
• Above average to exceptional skills working with MS Word, Outlook, PowerPoint and Excel

This EA role will require you to work across multiple operating units and many times without direction using sound judgement and discretion in your decision-making processes.

Critical Duties and Responsibilities will include the following:
• Manage large volumes of information and calls in support of President/CEO. Manage President’s calendar, appointments and meetings, preparing materials and information needed for meetings on calendar one day in advance of meeting.
• Provide support for all meetings including planning, contacting attendees including sending out electronic or hand-written invitations, track RSVP’s, manage agenda process, prepare PowerPoint presentations, arrange for meals, snacks, select, reserve and prepare meeting space, prepare minutes for approval of senior leadership and or BOD in attendance, etc.
• Create correspondence in support of President/CEO and VP including email response, charts, graphs, PowerPoint presentations, business plans, etc. Responsible for proofreading copy for spelling, grammar and layout and make changes as needed to present a professional appearance to both internal and external customers. Responsible for accuracy of final copy.
• Point person for contract administration including contract preparation, proofreading, review, delivery, tracking and file maintenance.
• Coordinate development and submission of RFP’s working across multiple divisions with support staff for timely and accurate information to be included in all proposals.
• Ability to interact with customers and provide initial support to questions, concerns, etc.
• Assist with business development/marketing events as requested.
• Maintenance and creation of filing systems for President/CEO
• Handles confidential and non-routine information and explains policies when necessary.
• Key interface dealing with any client complaints, BBB or other agency issues and other escalated calls coming to the President’s office.
• In absence of President, ensures that all calls and requests for information or action are forwarded to the appropriate business unit leader/staff member for immediate attention.
• Provide support to both CEO/President and VP regarding any professional affiliations/organizations in which they work/hold memberships or officer positions.
• Assist President and VP with accountability of all direct reports by assisting with tracking of KPI’s, timesheets, expense reports and other items as needed.

Education/Experience:
Ideal candidate will possess:
• Bachelor’s Degree from an accredited university
• Minimum of five years’ experience in a related position supporting senior-level leadership in a professional corporate setting
JOB STABILIY – NO MORE THAN THREE (3) JOBS IN LAST FIVE YEARS!!
• Exceptional working knowledge of all MS Products including Word, PowerPoint, Outlook and Excel. Comfortable working with computer systems in general is a must.
• Proven track record of success and ability to flex within an organization’s always changing priorities.
• Prior contract administration experience required.

If you have been thinking about a new role with a forward-thinking organization that rewards its employees for their exceptional performance and loyalty; a company that seeks to create a work environment that fosters creative thinking, then contact one of our recruiters at 214-217-6888 ASAP to discuss this exciting role. Excellent compensation package including medical, dental and life insurance benefits and 401K.



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